Digital Rebel

Privacy

PRIVACY AND COOKIE POLICY

25.05.2018

About This Notice

DIGITAL REBEL PR is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you in accordance with data protection law. Please read it carefully.

• Data protection law says that the personal information we hold about you must be:
• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Kept only as long as necessary for the purposes we have told you about.
• Kept securely

About Us

COMPANY DETAILS: Digital Rebel Limited – Company reg no.6917240 – The Old School House, Bridge Road, Hunton Bridge, Kings Langley, Herts, WD4 8SZ

CONTACT DETAILS

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at privacy@digitalrebelpr.com We would aim to respond as quickly as possible.

What Data We Hold

We may collect, store and use the following kinds of personal information:

• Information about your computer and about your visits to and use of this website (including your anonymised IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);
• Information that you provide when contacting us through our website (including your name, email address, phone number and any other optional information);
• Information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use)
• Information relating to any purchases you make of our services as a client (including your name, address, telephone number, email address)
• Information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication)
• Any other personal information that you choose to send to us including a business card.
• Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.
• We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.
• We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside the EU. We may also collect data from social media channels such as Twitter.
• We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.

Journalist Information/ Mailing List

• If you are a journalist on our mailing list, the information we might collect about you may include your contact information, details of your employment, your specialist area within the media and our relationship with you. This information may be collected directly from you, provided by your organisation or a third-party data supplier such as PR MAX/ ROXHILL or similar. We use this as necessary for our legitimate interests in managing our relationship with you or your organisation.
• We use our mailing list to send press releases, advance music, and guest list and interview offers for artists/events we represent, or other similar activity deemed a legitimate interest. We may also get in touch to check our records are still up to date. We work hard to make sure this information is targeted and as much as we can, that you don’t receive emails not relevant to you.
• You can unsubscribe at any time by replying to any of our emails and writing “unsubscribe” in the subject line, or by emailing us at privacy@digitalrebelpr.com. If you later change your mind feel free to contact us with the request.

Client And Employee Data

• If you work for one of our clients, suppliers or business partners, the information we collect about you may include your contact information, details of your employment and our relationship with you. This information may be collected directly from you or provided by your organisation. Your organisation should have informed you that your information would be provided to us and directed you to this policy. We use this as necessary for our legitimate interests in managing our relationship with your organisation.
• Other data supplied by you such as CV and application forms, referee information, emergency contact details, credit information from third parties, photographs of you at events, for testimonials and case studies. Our lawful ground of processing is legitimate interests and we also ask for consent in advance for testimonials and case studies. For legal and compliance reasons.
• We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at privacy@digitalrebelpr.com In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing. We may process your personal data without your knowledge or consent where this is required or permitted by law.

Data Security

The security of your information is very important to us. We attempt to provide for the secure storage of your information by utilizing generally accepted industry practices. We have put in place appropriate internal security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where necessary.

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

Links To Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

USING YOUR INFORMATION

We will only use your personal information when the law allows us to do so. Although in limited circumstances we may use your information because you have specifically consented to it, we generally use your information in the ways set out in this notice because:

• it is necessary for our legitimate interests (or those of a third party) and your interests and rights do not override those interests.
• we need to perform a contract we have entered into with you.
• we need to comply with a legal obligation.
• we need to protect your interests, someone else’s interests or in the public interest
• Change of purpose. We will only use your personal information for the purposes for which we collected it as set out in this notice, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Also:

• Service providers who provide IT and system administration services.
• Professional advisers including lawyers, bankers, auditors and insurers
• Government bodies that require us to report processing activities.
• Third parties to whom we sell, transfer, or merge parts of our business or our assets
• Suppliers, clients, journalists in respect of public relations/media relations activity
• We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

How Long Will We Keep Your Information For?

• In some circumstances, it may be necessary to keep your information for longer than that in order to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. With regards to data regarding journalists and other media, this is retained on an ongoing basis.
• To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements. For tax purposes, the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
• In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

Your Legal Rights

• Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
• You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
• If you wish to exercise any of the rights set out above, please email us at privacy@digitalrebelpr.com
• You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
• We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
• We aim to try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
• If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

Changes To This Privacy Notice

Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail or otherwise. Please check back frequently.